An electronic document management system (EDMS) is a software system for organizing and storing different kinds of documents. This type of system is a more particular kind of document management system, a more general type of storage system that helps users to organize and store paper or digital documents. EDMS refers more specifically to a software system that handles digital documents, rather than paper documents, although in some instances,these systems may also handle digital scanned versions of original paper documents.
An electronic document management provides a way to centrally store a large volume of digital documents. Many of these systems also include features for efficient document retrieval.
A Document Management Workflow:
The DMS workflow is, on the surface, exactly what the name implies. It's a system used to produce, track, edit, store and manage documents associated with a business process. Most businesses have piles of paperwork involved with day to day operations. Expense reports, purchase orders, acquisition forms, payroll and more, business operations can be tedious and document-heavy. Documents get passed from one department to the next, requiring approval or changes at each stop.
Document Management Workflow’s Biggest Benefit
The biggest benefit of document management workflow is the assurance that things will operate properly and efficiently. Document management software provides:
- A central hub where all important documents are stored
- A security system where only an approved person can view a document
- Flexibility to meet the needs of any business
- Easy access to materials employees need to do their jobs right the first time
